Privacy Policy
Quietly (“we”, “our”, or “the app”) is a desktop application for macOS that records, transcribes, and summarizes meetings locally on your Mac. This Privacy Policy describes the limited data that the app handles.
1. Summary
- We do not operate a server that stores your meetings.
- Audio recordings, transcripts, and notes are written to your local file system. They never leave your Mac unless you copy them out yourself.
- Optional integrations (Google Calendar, software updates, license validation) communicate with third parties only for the specific purpose described below.
2. Data we process
2.1 Meeting recordings and transcripts
When you start a recording, audio is captured by Quietly and saved to a
folder you choose on your Mac (default: ~/QuietlyNotes).
Transcription runs locally using a Whisper model that is downloaded once
and cached on your machine. The resulting Markdown notes are stored
alongside the audio file. None of this content is transmitted to us.
2.2 Settings
Application settings (preferred microphone, notes folder path, calendar preferences) are stored in your application support directory. OAuth refresh tokens are stored in the macOS Keychain.
2.3 Optional Google Calendar integration
If you connect Google Calendar, Quietly requests the
https://www.googleapis.com/auth/calendar.readonly scope.
This permission is used only to read your upcoming events so the app
can pre-populate the meeting list. Calendar data is held in memory and
is not persisted to disk beyond the cached event titles you see in the
app, and it is never sent to our servers because we do not have any.
2.4 Software updates
Quietly checks for new releases by querying our public GitHub Releases
feed. The check exposes your Mac’s public IP address and a generic
User-Agent string to GitHub, but no application data.
2.5 Crash diagnostics
Crash dumps are written locally to your Mac for your own troubleshooting. They are not uploaded automatically. If you choose to send a diagnostic file to support manually, it is reviewed and then deleted.
2.6 License validation (paid users)
To activate a paid license, the app sends your license key and a machine identifier to our payments provider, Lemon Squeezy, for validation. The machine identifier is a one-way hash derived from hardware properties and cannot be used to identify you outside of this licensing context. We do not collect usage telemetry through this channel.
3. Third parties
- Google — only when you opt in to calendar integration. Subject to Google’s Privacy Policy.
- Hugging Face — first-run download of the speech-to-text model. Standard CDN request; no account required.
- GitHub — release feed for updates.
- Lemon Squeezy — payments and license validation for paying customers. Lemon Squeezy Privacy Policy.
4. Data retention and deletion
Because your recordings, transcripts, and notes live on your Mac, you control retention. Delete the relevant files in Finder to remove them. Disconnecting Google Calendar from within the app revokes the stored OAuth tokens; you can also revoke access from your Google Account page.
5. Children
Quietly is not directed at children under 13. We do not knowingly process personal data of children.
6. Changes to this policy
We may update this Privacy Policy as the product evolves. Material changes will be highlighted in the release notes for the affected version.
7. Contact
For privacy questions, write to support@meetquietly.com.